How to manage facilities

?        Each practice has to have at least one location, although it may have multiple

?        Facility is the same as location. A single practice may have multiple locations. In addition the physicians may also visit some other locations which are not part of the practice like hospital, nursing home etc

?        If we are logged in as “super Admin”, we must select the practice first for which we are trying to create a new facility. When we open “facility Chooser” while logged in as super admin, we will see “Provider Group Name” drop down menu. We will select the practice from this drop down menu

?        In the system we have two type of facilities; internal and external

?        Internal; these are the locations that are used by the practice like the main office. All the satellite office can also be included

?        External; these are the locations that belong to other practices or hospital. The practice location of a referring physician can be added as “External”

?        Go to admin and click on “Facility Chooser”, this will open a new window

?        You will see a list of facilities already entered in the system. At the top you can also see various options to search for a specific facility

?        Below the list of facilities, you find following options;

¦        Select facilities

¦        Cancel

¦        Edit

¦        New

?        To select a facility, we will highlight the facility from search results and click on “Select Facilities”

?        If we click on “Cancel” it will close the window

?        To edit a facility information we will simply select the facility and click on “Edit”

?        To add a new facility, we will simply click on “New”

?        This will open a new window where we will have to input information about the new facility

?        We will now go through various fields one by one;

¦        Facility name: we need to enter the name of the facility

¦        Contact Last/First Name: we will enter the name of main contact person for this facility. This can be the person who is managing the facility

¦        Facility Type: This is a drop down menu, we have to choose one. By default it display “Hospital”. Other options are “hospital department”, “medical equipment company”, “nursing home, assisted living”, “pharmacy” and “private office, solo practice”. The user will choose whatever describes the facility best

¦        Facility Association: This is also a drop down menu with two choices; “internal” and “external”. “Internal” means the facility is run by the practice and will include main office and other satellite offices if any. It can also include the facilities that are leased by the practice for certain days of the week or month; a location shared by different practices. On the other hand “external” means the facility belong to a referring physician or hospital

¦        Parent facility: If the facility we are adding is a part of a larger facility like a department inside hospital, we can use the main facility as parent facility. For example we added a facility for “Good care Hospital” and now we want to add the cardiology department as a separate facility. So when we add the cardiology department, we will choose “Good care Hospital” as the parent facility.

¦        Specialty: Here we will enter the specialty for which the practice will be used. For example if the facility is being used by a cardiology practice, we will choose cardiology from the facility drop down menu

¦        Mailing address: Here we will enter the complete address of the facility. We also need to fill the fields for “City”, “State” and “Zip code” to complete the address.

¦        Primary/Secondary Phone: Enter the phone number for the facility

¦        EDI Modem: EDI stands for “Electronic Data Interchange”. Medicare part B claims can be submitted by using a EDI Modem. A provider can set up his own EDI modem or send claims through a clearinghouse. Only certified billing systems can participate in this. For further information visit this link http://www.medicarenhic.com/edi/download/Getting_Started_with_EDI.pdf

¦        email: Here we will enter the email of the main contact person preferably admin of the practice or practice location.

¦        Logo Path: Each facility can have their own logo. In this field we will enter the path of the logo file located on the server.

?        When we click “submit”, system will create a facility under the practice.